Executive Assistant

Boston, MA

Manage CEO’s schedule and prepare briefings, as needed. • Coordinate CEO’s travel and prepare expense reports. • Produce written documents on CEO’s behalf; send “All Staff” email communications for CEO. o Collaborate with VP Human Resources to establish an internal communications schedule and produce those communications on a regular basis. • Create, edit, and prepare presentations for the CEO as needed. • Coordinate calendar of important events related to event/conference participation/ speaking opportunities and prioritizing CEO’s participation from National and all markets. • Coordinate weekly catch up meetings for the CEO and her direct reports. • Act as the primary interface for the National Board of Directors, and National Board Committees, and Chairman’s Council. o Create annual schedule, coordinate meeting logistics, and attend all Board, Committee and Chairman’s Council meetings and act as the note keeper. Write up meeting minutes promptly following each meeting. o Collaborate with EA to COO regarding master Board meeting schedule and preparation of Board meeting materials. o Support annual National Board and Chairman’s Council social events and recognition awards/gifts. Required for this role: • Strong attention to detail and excellent organizational skills. • Demonstrated strong analytical skills; ability to use analytical skills, considerable judgment, and initiative to establish work procedures. • Easily navigate through Microsoft Office suite (strong PowerPoint, Excel and Word skills). • Easily navigate through Salesforce CRM. • Demonstrate project management skills, including facility in managing and prioritizing projects with multiple and often competing deadlines. • Ability to work independently, under supervision, and in a team-based and goal-oriented environment. • Must be able to build effective and beneficial relationships with external contacts. • Must be able to communicate effectively and be able to distill and explain often complex procedures to people at varying comfort levels with technology.

Contact breception@reardonassociates.com for more details.

Human Resources

Posted on Jan 17, 2020